Automating bid intake for Always Tile & Stone

Project Overview

Always Tile & Stone received bid invitations through email and several construction portals. Staff collected project details, downloaded plans, created folders, and updated tracking sheets before an estimator could review the work.

We connected these steps. Incoming messages triggered classification and extraction. Browser automation retrieved documents from portals that required a login, and Google Drive folders kept project files together. A dashboard showed processing status and estimator assignments.

The team defined what each bid status meant and which actions should follow a change. Staff could review records and correct exceptions through the dashboard. The automation prepared information for estimating; reviewing the scope, pricing the work, and deciding whether to submit a quotation remained with the contractor.